By Mrugesh Panchal,
In today’s fast-moving era, every organization is thriving for great success every moment. Competition is inevitable. Resources are limited. We believe the Enterprise Operational Efficiency plays a key role in achieving great success.
Our experience of working with 100s of the clients globally with diverse culture has helped us to design a simple framework to make any enterprise exceptionally successful.
3 Key pillars of the Quickscrum,
Pillar 1: Reduce Bench Size
Pillar 2: Increase in Revenue
Pillar 3: Accelerate the Project Execution
We use above three pillar as our north-star direction to design new features, write onboarding steps and define best practices.
Let us get a little bit deeper to understand each of them by taking a real life scenario. For example, Consider a software consulting company having a Quickscrum like tool well implemented and fetching the following key facts:
Key Facts
By closely looking at the enterprise data, we can clearly identify the huge waste here. Let us discuss each waste further.
Pillar 1: Reduce Bench Size
The bench size reflects the total unutilized resources within an enterprise. The resources that are not placed on any project You must accurately measure it to reduce one of the major operational wastes.
In this example, 50% of the enterprise capacity is not allocated to any project. It’s clearly wasteful. You need to keep paying salaries to the employees and don’t have any projects to execute.
Monitoring the bench size helps you push the efforts of your sales team to get new projects and make optimum utilization of your existing resources.
Reducing the bench size should be one of the key objectives of the executive team. Quickscrum provides one of the most intuitive resource management graphs to help executives make data driven decisions to reduce bench size.
Pillar 2: Increase Revenue
It’s quite challenging to increase revenue for any enterprise. There are two ways you can increase the revenue:
- By scaling the operation
- By efficient time management of the existing resources
We strongly recommend going for the second option unless you really need to scale the operation. To perform efficient time management, you can monitor the following two key figures:
1. Unutilized Scheduled Resources:
It reflects the total unutilized resources within an enterprise that are placed on the project but not efficiently utilized due to poor work allocation.
In this example, 50% of the scheduled hours are wasted. It’s clearly wasteful. If your resources are dedicatedly placed for your clients based on a fixed monthly invoice, as a provider, it’s your responsibility to plan and execute work efficiently.
Either you or your client bear this waste, and ultimately, you as an organization lose your reputation for being irresponsible for this waste.
2. Non-billable work:
It reflects the amount of work being done by your team but is not directly invoiceable. This is also clearly a waste for you as an enterprise.
In this example, 50% of the logged hours are clearly wasted for the enterprise as they don’t generate any revenue.
Quickscrum empowers your teams to make data-driven decisions and achieve higher revenue through efficient time management.
Pillar 3: Accelerate the project execution
Focusing on the faster project execution is the key to exceptional success.
Many enterprises hesitate to adopt the right work management platform and best practices, considering it an additional cost and overhead. They still continue to use a spreadsheet or some of the basic task management tools to execute the project without any standardization.
Though the work management tool is not everything, it’s one of the key aspects to achieving higher operational efficiency. Faster project execution can be achieved by improving efficiency in the following four areas:
- Planning
- Execution
- Inspect
- Adopt
Quickscrum empowers teams to accelerate project execution and sets an enterprise on the path of continuous learning from their own experiences. It also provides great insights for making data driven decisions.