In the era of lockdowns, many companies have had to scramble to successfully conduct work online. Working from home has become the new norm, and managers need to keep up with technology to maintain their workflow.
Projects at work comprise a deceptively intricate process of co-ordination, planning and assigning of resources to get the intended results.
Project management tools help in easing this process so you can achieve their work goals effectively.
What Are Project Management Tools?
Project management generally involves the planning and execution of the technology, methodology and resources to enable project completion.
Project management tools make this process more seamless for managers by bringing all of their tasks onto one platform.
These tools help in cutting down the time wasted in looking for files or data and time spent manually updating schedules and timetables. Some of these tools consolidate systems, so that information exists in only one place.
In addition to this, project management software also ensures teams use one method to track time, tasks, expenses, other budgeting items such as invoices, and more. Having one system allows teams to work creatively within a given framework.
Moreover, with the inception of cloud-based project management software, organizations no longer have to work in a single physical location. They can easily work as a team while dispersed across geographies, while retaining the same access, updates, and collaboration levels, making it the perfect choice for managers in the era of lockdowns and remote working.
Today, you have a range of free project management tools available online. Many of these are easy to use and offer a range of features that will make every manager’s day.
What Should You Look For In A Free Project Management Software?
The first thing you need to do before using a free project management software analyses the requirements of your project and team.
Different project management tools offer different features, and you need to choose the one that is right for you.
Every system has its pros and cons, making it important for you to consider the best one for satisfying your unique workflow.
Some of the features offered by free project management tools include :
- Resource allocation
- Task and time tracking features
- Unlimited projects and members
- Integrated mobile app
- Expandable storage options
- Tracking speed of work
- Analysis of work velocity
- Personal task manager
- Shared calendars
You need to make your choice of project management software depending on which features are most relevant for the completion of your project.
Best Free Project Management Tools Available Today
There are a number of free PM tools available in the market today that offer a wide range of features. Some of these are:
It is one of the most widely used free project management tools due to the features it offers to its users.
These features are broadly categorized into sections such as planning, board management, time log, insights, work items, integrations and backlog, which contain multiple functions within them to keep your work on track.
Quickscrum’s software analyses the project’s requirements assign tasks according to employee skill level. The assignment is also based on factors such as business value, priority and size. It measures the velocity of work done on a regular basis, the speed at which work is carried out and that can be managed better to maximize productivity.
Quickscrum has rapidly gained a dedicated following in the world of free project management tools and is a favourite among many managers across the world.
2. Meister Task
MeisterTask uses Kanban boards to set all reminders and tasks in one place. This is a flexible project board that manages tasks, comments, notes, due dates, and more using a cloud-based project management system that goes along with your workflow.
MeisterTask offers useful features such as an unlimited number of projects, tasks and project members and users, user-friendly interface, file sharing attachments, task and time tracking features to make the workflow a seamless process.
Trello also uses the concept of Kanban boards to organize the project workflow in an effective manner. Each task and set of tasks is then grouped on board and cards are assigned to create reminders, checklists and track progress.
Trello offers features such as an unlimited number of boards, task lists, cards, users, checklists and attachments, one integration per board and up to 10 MB storage for files.
Airtable is a user-friendly, non-intimidating database that disrupts traditional database management systems that rely on SQL or other complex languages. It has a spreadsheet design and you can link records across tables, and reference files or attachments quickly and easily.
It offers features such as unlimited bases, unlimited scheduling views, 2GB storage and 2 weeks of historical data.
Paymo is a wonderful option for single users, entrepreneurs and freelancers. It uses time tracking and Kanban board software to keep track of tasks and time assigned for each of them. The plans are free for single users, but you need to pay for more users. It offers features such as 1GB storage space, reporting, time tracking and API.
Wrapping it Up
Before picking a free project management software, make sure to do your research thoroughly.
The features being offered need to match the needs of your project and your team.
Thus it is better to conduct a demo before embarking on your venture. Also, include your team in the process to understand whether the software suits your style of work effectively.